In today’s world of technology, Microsoft has played an important role, of which Microsoft SharePoint platform is the most popular used enterprise-ready platform. SharePoint is implemented by corporate organizations to simplify the creation of sites and subsites for various teams across different departments.
SharePoint can give your organization a persuasive communication and information exchange system with enterprise-grade security.
According to a study, 54% of respondents indicated that moving to SharePoint Online was aligned with their company strategy, while 49% cited cost-effectiveness as a primary reason for the migration source.
The benefits of SharePoint are so captivating that almost every company from the top fortune 500 companies have deployed it in their respective organizations.
So, let’s dive into what is Microsoft SharePoint, its basic functions and the top 6 benefits which will not only help you improve the process of your organization but also change the whole dynamics of it.
What is Microsoft SharePoint Platform?
Microsoft SharePoint is an enterprise-ready collaboration and document management platform designed to streamline information sharing, enhance communication, and optimize business processes. It allows organizations to create secure websites and subsites for various teams, departments, or projects, enabling centralized content management and real-time collaboration.
From document sharing to workflow automation, SharePoint serves as a versatile platform for building custom solutions tailored to the specific needs of a business.
What are the Basic Functions of SharePoint?
At its core, Microsoft SharePoint platform offers several key functions:
- Document Management: Store, organize, and manage documents across the organization in a structured and secure way.
- Collaboration: Facilitate teamwork by providing a platform for users to collaborate on projects and share information.
- Content Management: Enable users to create, edit, and manage web pages, documents, and media files easily.
- Workflow Automation: Automate business processes like approvals, reviews, and notifications.
- Enterprise Search: Powerful search capabilities allow users to find relevant information across the organization quickly.
What is the Difference Between SharePoint and OneDrive?
While both SharePoint and OneDrive are part of Microsoft’s cloud-based services, they serve different purposes. OneDrive is primarily a personal cloud storage solution, where users can store and access their individual files. It’s great for storing personal documents and sharing them with select individuals.
Microsoft SharePoint platform, on the other hand, is designed for broader team collaboration. It enables organizations to create a shared space for document management, workflows, and content collaboration, making it suitable for managing large-scale, team-wide or company-wide projects. SharePoint also includes more advanced features like website creation, automated workflows, and governance tools that OneDrive lacks.
Top 6 Benefits of Microsoft SharePoint Platform
1. Easy User Experience
In this busy and technologically advanced world, any business needs a simple and easy to use technology or application. MS SharePoint platform does precisely the same. It is a unified platform with native client-desktop applications, e-mail and Web browsers to provide a consistent user experience. It simplifies how your team interact with content, processes and business data.
2. Advanced Security
Security is a crucial factor in any organization. Microsoft SharePoint platform provides advanced security which reduces the risk of information being leaked, outages and unauthorized access to data. Because of the out-of-box workflow, you can share information with your team members or colleagues without worrying about the information being leaked.
3. Document Managment
Microsoft SharePoint platform’s Document Management feature helps you create documents, share them with your teammates, edit them collaboratively, sign them to authorise and publish to the relevant users, in addition, to securely store them. The advanced feature allows you to easily manage the entire document lifecycle online within a single browser tab, without mountains of paperwork and time-consuming steps.
4. Effective Management and Mobility
Microsoft SharePoint platform not only provides you with efficient management towards the employees but makes sure the company information is in an organized and accessible manner. The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices.
Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it.
5. Increasing Productivity of Employees
Employee productivity and time management are essential for every company. As SharePoint avails the feature of providing all data which is centrally accessible, this helps employees to become more efficient and can take better decisions. This way, not just employee productivity is improved but also the productivity across all departments of the organization.
6. Cost and Time Effective
SharePoint is very cost-effective. With SharePoint, a user can create basic websites and sub-sites, without spending time on using various expensive codes to keep your organization information secure. You can also customize content/policies/information by deploying Microsoft SharePoint into your organization.
Streamline Collaboration, Empower Teams, Boost Productivity with Microsoft SharePoint Platform
Explore the boundless capabilities of Microsoft SharePoint. Harness the platform’s versatility to create, deploy, and manage collaborative, secure, and scalable solutions for your organization.
About Zelite Solutions
At Zelite Solutions, we offer comprehensive Microsoft SharePoint services tailored to enhance productivity and drive business success. With over 10 years of expertise, we’ve successfully completed 30+ projects, achieving a 97% client satisfaction rate. Our services include:
- Document Management: Securely store and collaborate on documents with version control.
- Portal Development: Custom intranet and extranet portals for streamlined communication.
- SharePoint Migration: Seamless migration to new SharePoint environments with ongoing support.
- Workflow Automation: Automate tasks to improve efficiency using Power Automate.
- Integration: Ensure smooth integration with Microsoft solutions like Teams and Dynamics 365.
Also, check our recent case study on SharePoint implementation for Dubai Airport Freezone Authority to Streamline Operations.
